2001 – 2017 | Washington, DC
Overview:
Since 2001, Capital Meeting Planning has supported the Export-Import Bank of the United States (EXIM) to plan and implement their annual meeting. EXIM is an independent, self-sustaining federal agency with a mission of supporting American jobs by facilitating the export of U.S. goods and services.
Since CMP started working with EXIM, there’s been a great deal of change in the way meetings are managed. We’ve moved from paper to on-line registration, we’ve seen increases in attendance from 700 to over 1200, and each year we’ve added something new. Webcasting has become a staple that allows for on-demand vieweing of keynotes and plenaries. Social media has been instrumental in pre-conference marketing and on-site networking. It’s always exciting for our participants to see what new technology we’ll introduce next year!
EXIM’s Annual Conference brings together attendees from throughout the world. More than 70 countries are represented. This has become the premier international conference for business leaders interested in exporting their products and services overseas. Therefore, the logistics need to be perfect.
CMP Services Provided:
CMP was initially hired to make registration run smoothly. EXIM quickly realized that we could provide full-service conference management support so that their staff could focus on the content of the conference. For 15+ years, we’ve been tasked with:
- Site selection and contract negotiation
- On-line registration, collection of fees, and financial reconciliation
- Exhibitor management
- Materials production
- A/V and technology coordination
- Room sets and meeting facility coordination
- Food and beverage coordination
- Hotel room block management
- Security
- Speaker and VIP liaison
- Post-event survey
CMP Value Added:
We have successfully negotiated hotel contracts and technology contracts that have resulted in over $750K in savings to the U.S. taxpayers through discounts in hotel and technology services.
CMP’s team has been together for many years, which has resulted in continuity with the EXIM Bank and improved planning efficiency.
